How to Transfer Files Like a Pro
- Addison Sharrun
- Apr 26
- 3 min read
Moving files isn’t hard — until it is.If you’ve ever struggled with slow speeds, corrupted files, or confusing tech, you know that transferring files can become a real headache.
In this guide, we’ll walk you through the right way to move files — and why AS Computer Solutions (ASCS) is your trusted local expert for fast, secure, and large-scale data transfers.
Step 1: Choose the Right Transfer Method
Not all file transfers are the same. The best method depends on your file size, location, and how fast you need it done. Here’s a quick comparison of common options:
Transfer Method | Best For | Speed | Notes |
External Hard Drive (USB 3.0/3.1/3.2) | Large local transfers (100GB+) | ★★★★☆ | Fast, reliable, no internet needed. |
LAN (Wi-Fi or Ethernet) | Same-house or office devices | ★★★☆☆ | Good for medium-sized files, speed depends on your network. |
Cloud Services (Google Drive, Dropbox, etc.) | Small files, remote access | ★★☆☆☆ | Convenient, but upload/download can take time. |
Physical Delivery (Hard drive drop-off) | Huge projects (business data, terabytes) | ★★★★★ | Best for large data, no bandwidth limits. |
Pro Tip:For really big transfers, an external drive is faster and more reliable than cloud services every time. At ASCS, we specialize in fast external drive transfers.
Step 2: Prep Your Files for a Smooth Transfer
Before you start transferring, these simple steps can save you time and hassle.
Organize your files clearly into folders (e.g. "Invoices 2024," "Project Files," "Backup 04-25-2025").
Compress large folders (ZIP, RAR) to move them more easily and quickly.
Check file sizes (some older systems have limits on 4GB+ files).
Rename problematic files — keep it simple with letters, numbers, and underscores. Avoid special characters like @#$%&*().
Need help? ASCS can prep your files — from organizing to compression — before the transfer starts.
Step 2.5: How to Send Over the Files
Once your files are ready to go, here's how you actually transfer them — step-by-step, whether you're using a hard drive or cloud service.
Using a USB or External Hard Drive
Connect the external drive to your computer using a USB port.
Open File Explorer (Windows key + E).
Select the files or folders you want to move.
Right-click on the selected files, then click Copy (or press Ctrl+C).
Navigate to the external drive in File Explorer (it should show up in the left panel).
Right-click in the external drive window and select Paste (or press Ctrl+V).
Wait for the transfer to complete. You’ll see a progress bar.
Using Cloud Services (e.g., Google Drive, Dropbox)
Sign in to your cloud account through your web browser or app.
Click on "Upload" or "New" (usually at the top left of the page).
Select the files you want to upload from your computer.
Wait for the upload to complete (you can usually track progress at the bottom of the screen).
Share the files — when uploading finishes, you can right-click on the file in the cloud, select "Share", and enter the recipient’s email address to send it.
Step 3: Speed and Security Tips
You want your files moved fast and securely. Here are some tips to make sure it happens.
Task | Best Practice |
Wired Transfers | Use high-speed USB 3.0+ cables for fast, stable transfers. |
Wireless Transfers | Stick to strong Wi-Fi (5GHz) for big files. Avoid slower 2.4GHz. |
Encryption | Protect sensitive data with encryption (BitLocker, VeraCrypt, or 7-Zip). |
Backup | Always have a backup before you move important files. |
Pro Tip:If your “USB 3.0” drive is slow, check the cable. Old or low-quality cables can slow everything down.
Step 4: Common Problems and Fixes
Sometimes things go wrong during file transfers — here’s how to fix them.
Issue | Cause | Quick Fix |
Transfer is too slow | Old USB port, weak Wi-Fi, bad cable | Use a new cable, switch ports, or move closer to the router. |
Files won’t copy | File system limits (like FAT32 4GB cap) | Reformat the drive to exFAT or NTFS. |
Transfer fails halfway | File corruption or connection issues | Try smaller batches, restart your devices. |
External drive not showing up | Drive letter clash or bad USB port | Try a different port or reassign the drive letter in Windows. |
Step 5: When to Call a Pro (ASCS!)
Some file transfers are just too important to risk. Business data, sensitive backups, or large project files require care.That’s where AS Computer Solutions comes in.
We offer:
Fast Local Transfers — We move your data directly to external drives or new systems.
Secure Pickup and Delivery — We bring the drive to you, or pick it up from your site.
File Organization and Backup — We clean up your data for easy access later.
Large-Scale Project Transfers — We handle terabytes of data safely and securely.
Whether you need a quick family backup or a massive corporate file transfer, ASCS has you covered.
Need Help Today?
Contact AS Computer Solutions for fast, professional file transfer services.Call 780-243-5648 or visit ASCOMPUTERSOLUTIONS.CA to get started!
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